How to Write A Letter to the Editor

Tips from the pros...

If you don’t know how to write a letter to the editor, read this article. It contains the guidelines about how to tackle this task successfully. Learn effective recommendations given by approved specialists from ProHighGrades. Find out the tips and compose proper letters to the editor.

Students compose a great variety of academic papers. They use some of them in real life for their job interests or personal needs, for example when they write a resume. Thus, some of them write letters to the editor. Commonly, these are future journalists. However, other people with different specialties also like to write such letters. It’s a great opportunity to express your opinion and share impressions with others. Unfortunately, many folks don’t know how to write a letter to the editor. Skilled specialists of this platform have prepared an informative article. It contains vital prompts to write a great letter to the editor.

Choose topic and publication

Your first aim is to choose a topic. Think about the issue, which makes you anxious or excited. Brainstorm it to have some good ideas of what to ask or argue. The second aim is to find the appropriate publication. Review editor’s publications that are related to the chosen topic. Define the key moments and major similarities. After that, you will know what to dwell upon in your letter.

Follow the rules

You ought to know the limits and follow the rules. It’s important to check instructions about how to compose a letter to the editor. Pay attention to the structure, a number of words, and so on. Your message should contain the introduction, main plot, and the conclusion. Write in clear and short sentences. Avoid jargons, be straight to the point, and don’t write too much.

Include essential data

You should always keep in mind that a letter to the editor differs from other papers. It contains some data, which isn’t mentioned in other pieces of writing. What are those details? You are supposed to include:

  • Your name;

  • Your common address and email box;

  • Phone;

This information should be stated at the top. It is required to verify your identity. Every newspaper receives hundreds of different emails every day. Its workers cannot reply to all. Besides, many of them are simple spam composed by bots. Therefore, newspapers ask to mention specific information to prove that you are a real person.

Consider your anonymity status

The next tip is related to the previous one. Many people reluctantly leave their addresses and phone numbers. They are afraid of being somehow let down. Of course, confidentiality is of great importance and you have to guard it. Perhaps, you want your letter published anonymously. If it’s your wish, tell about it the newspaper you write to. It will not publish any private details about your persona. It will look like a letter from an anonymous follower. However, if you want other people to know about your ideas you may refuse this possibility.

Be precise and concise

One of the typical mistakes of many folks is the length of their emails. They are too long and it frightens editors. They don’t want to read too long messages even if they are composed smartly and focus on really important issues. Remember that they receive many letters every day and have no possibility to read them all. They ought to be selective and choose letters, which step out of the crowd.

How to manage this task and achieve success? Be concise and focused. Write short and clear statements. Be straightforward and don’t go astray. Once you’ve focused on a concrete matter, write only about it. It’s better, to begin with, a draft to see how you handle your writing.

Your letter should be about two or three paragraphs. Stick to the following format:

  • Introduction. Introduce your problem and tell why it’s so important. You are to express the agreement or objection.

  • Main message. This section should support your main point of view. Add examples if possible.

  • Summary.  Finish plainly and effectively. Restate the main problem, explain why it’s so important, and stay clever. Don’t forget to leave your gratitude because other people spend their time and strengths on you.


There is one important obligation, which is frequently overlooked or simply ignored. It is a serious drawback, which leads to the consequences you won’t like at all. If editors see that you have made many mistakes, they will not read even a half of your message. Accordingly, you should brush up your grammar.

Always review your own papers to spot some errors. Reread them at least twice to be sure you haven’t missed something. Ask other people to read them too. A fresh eye may see things you’ve omitted. In addition, use special checkers that revise stylistics and grammar.

Don’t linger

Some folks take it too long to write a letter. As a result, it remains unanswered and unpublished. They wonder why it happens all time long. They think they are simply ignored. The main problem is the speed of your reply. If you send your message too late, your chances to have it published in the newspaper or on the website sufficiently decrease.

Specialists from EditProofRead say that your letter should be currently relevant. Write within two or three days after the article was published. Thus, you’ll be on the mind of editors and readers. No one would like to respond to an email, which is related to outdated articles. welcomes thoughtful comments and the varied opinions of our readers. We are in no way obligated to post or allow comments that our moderators deem inappropriate. We reserve the right to delete comments we perceive as profane, vulgar, threatening, offensive, racially-biased, homophobic, slanderous, hateful or just plain rude. Commenters may not attack or insult other commenters, readers or writers. Commenters who persist in posting inappropriate comments will be banned from commenting on